QSROnline ManualsOnboarding/Setup Process & Information ArticlesVendor EDI: Existing Vendors (Those QSROnline has integrated with)

Vendor EDI: Existing Vendors (Those QSROnline has integrated with)

Vendor EDI, which is the process of automating vendor invoices, is an optional service provided by QSROnline. In order to electronically import your vendor invoices into the QSROnline system, an integration must exist between QSROnline and your vendor(s). If you are interested in receiving electronic invoices, please find your vendor(s) from the list below so that you may provide QSROnline with the necessary information required for electronic invoice setup.

Please note that if your vendor is not listed below, meaning QSROnline has yet to build an integration with them, you may view the Vendor EDI: New Vendors (Those QSROnline has NOT yet partnered/integrated with) Help Guide for more information.

Ben E. Keith

Ben E. Keith

In order to set up Vendor EDI (electronic invoices), QSROnline will need the following information about your Ben E. Keith account:

  • Location
  • Customer Account Number
  • Your Ben E. Keith Sales Representative Contact Information:
  •       Full Name
  •       Phone Number
  •       Email

With this information, the QSROnline Support Team will input the vendor information into the QSROnline system. We will also contact your sales representative directly to request that your Ben E. Keith invoices begin electronically importing into our system. Your sales representative will then need to send a System Change Request to the Ben E. Keith IT Department.

Fintech

Fintech

To set up Vendor EDI with Fintech, please follow the steps below:

  1. Create a user account on the Fintech website (username/password).
  2. Call the customer support line at 1-813-288-1980 ext 401.
  3. Ask for the End of Day File to be delivered to QSROnline.
  4. Give permission for the FTP file to be sent to QSROnline.
  5. Send the Fintech login credentials (username and password) for each store via email to support@qsronline.com.

Gordon Food Service

Gordon Food Service

As the customer, you must contact your Gordon Food Services Sales Representative first to set up electronic invoices with QSROnline.

QSROnline will need the following information from your Gordon’s account to set up Vendor EDI (electronic invoices):

  • Location
  • Account Number
  • Your Gordon Sales Representative Contact Information:
  •       Full Name
  •       Phone Number
  •       Email

With this information, the QSROnline Support Team will input the vendor information into the QSROnline system. We will also contact Gordon directly to request that your invoices begin importing into our system.

Labatt

Labatt

QSROnline needs the following information regarding your Labatt account to set up Vendor EDI (electronic invoices):

  • Location
  • Account Number
  • Your Labatt Sales Representative
  •       Name
  •       Phone Number
  •       Email

The QSROnline Support Team will input the above vendor information into the QSROnline Client and will also contact your Labatt Sales Representative to request that your invoices begin importing into our system.

Performance Food Group

Performance Food Group

QSROnline needs the following information regarding your PFG account to set up Vendor EDI (electronic invoices):

  • Servicing OpCo
  • Location
  • Account Number
  • Your PFG Sales Representative Contact Information:
  •       Full Name
  •       Phone Number
  •       Email

The QSROnline Support Team will input the above vendor information into the QSROnline Client and will also contact your PFG Sales Representative to request that your invoices begin importing into our system.

 

Reinhart Food Service

Reinhart Food Service

In order to set up Vendor EDI (electronic invoices), QSROnline will need the following information about your Reinhart account:

  • Location
  • Customer Account Number
  • Your Reinhart Sales Representative Contact Information:
  •         Full Name
  •         Phone Number
  •         Email

With this information, the QSROnline Support Team will input the vendor information into the QSROnline system. We will also contact the vendor directly to request that your Reinhart invoices begin electronically importing into our system.

Shamrock Foods

Shamrock Foods

In order to set up Vendor EDI (electronic invoices), QSROnline will need the following information about your Shamrock Foods account:

  • Location
  • Customer Account Number
  • Your Shamrock Foods Sales Representative Contact Information:
  •         Full Name
  •         Phone Number
  •         Email

With this information, the QSROnline Support Team will input the vendor information into the QSROnline system. We will also contact your sales representative directly to request that your Shamrock Foods invoices begin electronically importing into our system.

 

Sysco

Sysco

If you would like to receive electronic invoices from Sysco, please provide the Distribution Center information listed below. Upon receipt, your account manager will forward the information to Sysco for verification. Once verified, Sysco will send your account manager a Non-Disclosure Agreement (NDA) that will then be forwarded to you. You must answer all questions within the NDA and return the agreement to your account manager. The NDA will be returned to Sysco by your account manager. From there, Sysco will review your request to receive electronic invoices. Once the request is approved, your Sysco invoices will begin electronically importing into the QSROnline system.

In order to set up Vendor EDI (electronic invoices), QSROnline will need the following information about your Sysco account:

Distribution Center Information:

  • Customer Number(s)
  • Distribution Company Name(s)
  • Your Sysco Sales Representative Contact Information:
  •          Full Name
  •          Phone Number
  •          Email

US. Foods

US. Foods

To set up Vendor EDI (electronic invoices) for US Foods, please follow the steps below:

  1. Ask your US Foods sales representative to submit a request to the US Foods Business Integration department for a "new EDI 810 setup with QSROnline".
  2. The Business Integration department will complete the integration and email you FTP credentials, including a URL, username, and Password. US Foods will NOT send this information to QSROnline. Therefore, once you receive the FTP credentials from US Foods, you will need to send them to your QSROnline account manager.
  3. You will also need to send your QSROnline account manager the US Foods customer numbers for each of your restaurant locations. Once QSROnline receives your US Foods username, password, and customer account number, we will submit the information to our contact at US Foods.
  4. QSROnline will then complete the Vendor EDI setup for US Foods, and your US Foods invoices will begin electronically importing soon.

Please contact your QSROnline account manager with any questions that you have.

All Other Vendors

If your vendor is not included in the list above, please send your QSROnline account manager the following information in order to set up electronic invoices for your company:

  • Vendor Location
  • Customer Account Number
  • Your Vendor Sales Representative Contact Information:
  •       Full Name
  •       Phone Number
  •       Email

With this information, the QSROnline Support Team will input the vendor information into the QSROnline system. We will also contact the vendor directly to request that your invoices begin electronically importing into our system.

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